Maine's Capital Area

The Travis Mills Foundation is excited to announce our current opening for a Finance Coordinator.

Work Location:  647 Castle Island Road., Mt. Vernon, ME
Full Time - In Office
$20 - $22/hr based on experience

Position Summary:
The Finance Coordinator position plays a critical role in ensuring the accuracy and completeness of the Travis Mills Foundation’s financial records. This position requires high attention to detail, self-motivation, and independent critical thinking skills, and a proactive financial mindset. Maintaining confidentiality and meeting deadlines is essential. Must work effectively within a team environment. Uses effective communication skills with all other staff members and vendors while demonstrating a high level of professionalism.

Essential Duties and Responsibilities:

• Accurately enters all bills and expenditures into QBO in a timely fashion for financial tracking.
• Ensures all expenses are properly appropriated to the correct account number in the Chart of Accounts.
• Maintains and organizes all A/P documentation on the Finance Drive so it is readily available when needed.
• Oversees physical Petty Cash, petty cash requests, petty cash returns, and required documentation.
• Monitors TMF’s credit cards daily for pending charges, payments, and fraud prevention.
• Verify and track all credits in QBO and apply them correctly to vendor invoices.
• Assists with setting up tax-exempt status with vendors when needed.
• Assists with any/all monthly, quarterly, and yearly financial closings.
• Assists with the preparation and completion of the annual audit.
• Enters annual approved budget numbers into QBO.
• Deposit preparation when the Office Manager is out of the office.
• Answers the TMF phone and emails as needed.
• Responsible for outgoing mail, including package shipping for TMF store orders, staff materials, programming materials, and occasional bulk mailings.
• Performs other duties as assigned by the Finance and Administration Manager.